General Data Protection Regulations (GDPR) 

As a School we place high value on the importance of information security and have a number of procedures in place to minimise the possibility of a compromise in data security.

The school will collect, hold and share a variety of data including:

• Personal information (such as name, unique pupil number and address)
• Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
• Attendance information (such as sessions attended, number of absences and absence reasons)
• Assessment information
• Relevant medical information
• Additional Learning Needs information
• Exclusions / behavioural information

We use the pupil data:

• To support pupil learning
• To monitor and report on pupil progress
• To provide appropriate pastoral care
• To assess the quality of our provision
• To comply with the law regarding data sharing
• To assist with our administration and communication systems

We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.  We routinely share pupil information with:

• Schools that pupils attend after leaving us
• Our local authority
• Welsh Government
• NHS

What does GDPR mean for schools?

GDPR will ensure data is protected and will give individuals more control over their data, however this means schools will have greater accountability for the data:

• Under GDPR, consent must be explicitly given to anything that isn’t within the normal business of the school, especially if it involves a third party managing the data. Parents (or the pupil themselves depending on their age) must express consent for their child’s data to be used outside of the normal business of the school.
• Schools must appoint a Data Protection Officer and be able to prove that they are GDPR compliant.
• Schools must ensure that their third party suppliers who may process any of their data is GDPR compliant and must have legally binding contracts with any company that processes any personal data. These contracts must cover what data is being processed, who it is being processed by, who has access to it and how it is protected.
• It will be compulsory that all data breaches which are likely to have a detrimental effect on the data subject are reported to the ICO within 72 hours

Data held by the School is detailed in our Privacy Policy.

Data Protection Contact Details

School Data Protection Officer - Sara Peters

Email - ask@oldcastleprimary.co.uk

We have appointed Judicium to oversee compliance with data protection and this privacy notice. If you have any questions about how we handle your personal information which cannot be resolved by the School Data Protection Officer then you can contact the Judicium on the details below:

Judicium Consulting Limited

Address - 5th Floor, 98 Theobalds Road, London. WC1X 8WB

Email - dataservices@judicium.com

Web - www.judiciumeducation.co.uk

Telephone - 0345 548 7000 (option 1, then 1)